UPCOMING: Managing the WG Status Change to AFS - How Dating Affects Reports and WG Transfers

When using the new Status Change feature to change a Sold wholegood to AFS, the dating of the status change is important for ensuring the accounting and reporting are handled correctly.

Situation 1 - Implementing a Wholegood Transfer after a Wholegood Status Change

If there is ever a situation in which you enter Wholegood Transfers for wholegoods that previously had Wholegood Status Changes, you will want to pay close attention to the dating of documents tied to the original sale as related to the date of the Wholegood Status Change after the sale.  The system will exclude accounting entries dated at least one day prior to the Status Change event from Wholegood Transfers created on or after the date of the status change.  

Situation 2 - Reporting on Sales after multiple Wholegood Status Changes

When a wholegood is sold multiple times within the same company, having clear separation of dates between the accounting documents of each sale is important.  Keeping clear date separation will allow you to create clean profitability reports for each sale.

Recommended Practices

Following the recommended practices below will prevent issues with Wholegood Transfers and allow you to separate sales by date range in the Wholegood Sales Report.

1. Accounting entries posted to the sold unit after the date of the sale should be dated on the same date or prior to the date of the Wholegood Invoice.
2. If it is not possible to post entries on or prior to the sale date, date the entries at least one day prior to the date of a status change that occurs after the sale.  You may make accounting entries tied to the sale after a Wholegood Status Change as long as the date of the entry follows this rule.
3. If there will be a quick status change after the sale, ensure the status change is initiated at least one day after the date on the Wholegood Invoice.

There is a report under Reports > Wholegoods > Wholegood Status Change that will show the date of all Wholegood Status Change events for wholegoods in your database.  You can use this report to assist you in ensuring that the dating of documents follows the correct process.

If you must post entries that do not follow the dating recommendations above, you may need to manually adjust the accounting entries from Wholegood Transfers.  You may also need to manually calculate the correct profitability for sales of the unit.