AGCO - New Parts Ordering Interface

The new AGCO B2B parts ordering interface has been added to RIMSS.  To use this interface, RIMSS will need to configure your server.  We have added the configuration to all AGCO Dealers with an existing configuration for the old interface.  If you are unable to successfully submit orders with the new interface, reach out to RIMSS Support for assistance.

To submit a Parts Order to AGCO, create your Purchase Order and Save.

We recommend that you leave the PO Unapproved until you finalize the order submission with AGCO. By waiting to Approve the PO, you will be able to make changes to the RIMSS Purchase Order as required by AGCO.

From the Purchase Order menu, click on Export > AGCO API Order

After clicking to Export the AGCO API Order, you will receive a pop-up to set the parameters of the order.  The fields to complete include:

1. Order Type: The list in the dropdown includes a number of types that are not currently available for processing.  The order types that will currently be accepted by AGCO include:

    STK - Weekly Stock Order (selected by default)

    SER - Daily Stock Order

    VIP - Requires serial number

    VOR - Order terms based on time of submission with limits of 99 parts and maximum qty of 50

2. Serial Number - for VIP orders
3. Dealer Notes - text field for notes to submit with the order
4. Promo Code - for use with features to be added in the future

Once you have completed the required field(s), click OK to submit the order.

After clicking OK, the process of submission will take a few seconds.  Once the order is processed, you will receive a pop-up with the response from AGCO.  In my example, AGCO has requested that the order be reviewed and finalized online.  You may also receive a successful submission or a different error response.

NOTE: Once an order is submitted, it cannot be resubmitted.  Any changes to the order would require editing online with AGCO.

After clicking OK, the Tracking ID will be added to the Supplier Message memo field.

After the order is finalized at AGCO, you can update the PO with the AGCO Order Number.  To update the PO, navigate to Supplier > Find > Purchase Order and search for the PO in the grid. Select the Purchase Order, right-click, and select AGCO Parts Order Status.

The system will take a few seconds to process the request.  Once complete, you will receive a pop-up message showing the response from AGCO.  In our example, the order has been submitted successfully.

Once there is a successful submission response, the AGCO Order Number will populate on the Purchase Order.  You are now ready to Approve the Purchase Order.

The interface does NOT currently support the submission of negative quantities.  Part Returns must be submitted online.  If you attempt to export an order with negative quantity on a line item, you will receive an error message.  Exporting part returns is expected to be added in the future.