Payroll Direct Deposit Configuration

1. To set up RIMSS to create an ACH file that can be uploaded to your bank, navigate to:

Company > Company Preferences

On this document, you will need to enter the required information as provided by your bank. The data highlighted in the screenshot below is for illustration only.

2. Next you will need to click on the ellipse next to "ACH File Output Directory:" and choose the folder on your PC in which you would like the created ACH files to be saved.

*NOTE: If you change computers or delete the folder you have designated for saving these files, you will need to update the ACH File Output Directory to point to an available folder.

3. Mark the Box "Enable Direct Deposit"

4. RIMSS will create a balanced ACH file by default. If your bank requires a file that does not include the balancing entry, then select the option for "Credits Only Submission". You will need to verify this setting with your bank.

5. Once you have set up the information provided by your bank, you will want to run a test file to provide to your bank for verification. This test file is called a Pre-Note ACH File in RIMSS. Prior to creating the Pre-Note ACH file, you will need to add direct deposit detail to employee payroll templates. Review the Payroll Employee Setup training for details.
6. Navigate to: Payroll > Create Pre-Note ACH File

This will open a screen showing employees who have Direct Deposit information configured. You will need to type the file name in the Output File Name field and select the employees for whom you want to test the direct deposit setup.

8. Click the button "Create Pre-Note ACH File" at the top left.

RIMSS will create the file and save it in the Output Folder you designated in Company Preferences. Once the file is created, you will see this popup that will display the folder location of the file.

Now you can navigate to the folder to upload the file or email the file to your bank for verification. If you would like to review the file prior to sending, you can open the file in Notepad.

Here is an example of the file created. If the bank finds any errors in the submission, it will be helpful to know which field in this file is incorrect to help you in correcting the information.