Adding Wholegood Line Items to a Journal Entry
We have added special features on the Journal Entry document to assist you with booking receipts and contract settlements to Wholegoods. To access these features, open a new Journal Entry by navigating to:
Company > New > Journal Entry
This will open a blank Journal Entry. At the top of the document is an option to Add Wholegood Line Items. Click this option to see the dropdown options within the feature.
Option 1: Asset Account (COGS if Sold)
Clicking on Asset Account (COGS if Sold) will prompt a pop-up to allow you to choose a specific Wholegood from the Wholegood List. Search for the Wholegood and double click the unit in the list. Click here to see how to add multiple units at one time. The system will read the status of the Wholegood (AFS or Sold) and the Asset or COGS account assigned on the Wholegood Master record. The correct account will be populated on the Journal Entry with the Wholegood Reference. The logic will populate the Wholegoods Inventory Account if the status of the wholegood is AFS or the COGS Account if the status of the wholegood is Sold. You can enter the amount of the posting into the debit or credit column as appropriate.
Option 2: Liability Account
Clicking on Liability Account will prompt a pop-up to allow you to choose a specific Wholegood from the Wholegood List. Search for the Wholegood and double click the unit in the list. Click here to see how to add multiple units at one time. The system will read the Liability (Floorplan) account assigned on the Wholegood Master record. The correct account will be populated on the Journal Entry with the Wholegood Reference. You can enter the amount of the posting into the debit or credit column as appropriate.
Option 3: Pay Floor Plan
Clicking on Pay Floor Plan will prompt a pop-up to allow you to choose a specific Wholegood from the Wholegood List. Search for the Wholegood and double click the unit in the list. Click here to see how to add multiple units at one time. The system will read the Liability (Floorplan) account assigned on the Wholegood Master record and verify the current unit balance posted in the Floorplan account. The correct account and amount to pay the Floorplan in full will be populated on the Journal Entry with the Wholegood Reference. You can edit the amount of the posting if needed.
Once the line items are added to the Journal Entry, they will be fully editable in the same manner as if you had added the information manually. Each option can be used multiple times on the same Journal Entry and you can use multiple options on a single Journal Entry. You can also use these options on an existing journal entry that you are editing.
Searching and Adding Multiple Wholegoods at the same time to a Journal Entry
When you are selecting the wholegood in the pop-up, you can search and select multiple wholegoods to populate on the Journal Entry at once.
- How to Search Multiple System IDs
When you receive the Wholegood List Search pop-up, you can add multiple System IDs at the same time by separating them with a comma. You do not have to add a space between the ID numbers. RIMSS will correctly search the wholegoods with either of the below sample formats.
14045,14046,14047
14045, 14046, 14047
- How to Select Multiple System IDs to add to the Journal Entry
There are 2 options for selecting multiple Wholegoods for adding to the Journal Entry
Option A: To select multiple units that are not in a consecutive list in the pop-up, hold down the Ctrl key and click on the wholegood line item in the pop-up that you would like included in the selection. Continue with this process to select additional wholegood lines until you have selected all of the units to be included. Click on the Select button at the top right to add them to the Journal Entry.
Option B: Click on the first wholegood in the list to select the line. Hold down the Shift key and select the last wholegood in the list that you want included. Click on the Select button at the top right to add them to the Journal Entry.
