Wholegood Transfers - Changing the Location and Accounting Code

The Wholegood Transfer document in RIMSS allows you to move wholegoods to a different location and change the Accounting Code assigned to the wholegood.  You can accomplish both of these tasks within a single Wholegood Transfer, or you can choose to change only the Location or only the Accounting Code.

Creating a new Wholegood Transfer

When creating a New Wholegood transfer, there are two options to open the document:

1. Navigate to: Wholegoods > New > Wholegood Transfer  

Click on the ellipse (3 dots) in the System Id field and select the wholegood for the transfer from the pop-up list.

2. Search for the wholegood to be transferred by navigating to Wholegoods > Find > Wholegood.  Right-click on the wholegood in the list and select Transfer to New Location.  This will open a New Wholegood Transfer tab with the wholegood populated.

The New Wholegood Transfer will populate the selected wholegood and display the current Accounting Code, assigned G/L accounts, amounts posted to the accounts, and the current Location in the Current Info section.

Entering Transfer Info on the New Wholegood Transfer

In the Transfer Info section, there are separate fields for updating the Accounting Code and the Location.  

Updating the Accounting Code

Click the dropdown in the Transfer Info section of the New Wholegood Transfer.  Select the NEW accounting code that you want assigned. If you do not wish to change the accounting code, select the same code that is already assigned as shown in the Current Info section.

Once the new Accounting Code is selected, RIMSS will populate the new accounts to be assigned in the account fields to the right.  You will also see any amounts that will be moved from the current accounts in the Amount fields.  

You may change individual accounts for the Inventory Account, Liability Account, or Revenue Account by clicking on the corresponding dropdown and selecting the account of your choice.

If you the same Accounting Code as already assigned, the system will not make any changes to the assigned accounting code nor will it create an accounting entry for any amounts posted.

Updating the Location

Click the dropdown on the Location Field and choose the correct Location where you wish to transfer the wholegood.  You are limited to Locations within the current Company.  For Intercompany Transfers, please refer to documentation here on those procedures.  If you do not wish to change the Location of the unit, then select the same Location that is populated in the Current Info section.

When you save the document, the system will change Owning Location and the assigned g/l accounts on the wholegood to match the accounts assigned in the Transfer Info section.  RIMSS will also create an accounting entry if applicable to move amounts from the accounts listed in the Current Info section to the accounts in the Transfer Info section.  If any accounts are not changing and display the same account in both sections, then RIMSS will not create an accounting entry for that amount.  If there are no dollars populated or all 4 accounts are staying the same, no accounting entry will be created for the transfer.

You will see the changes from the Wholegood Transfer reflected in the header area of wholegood.  Accounting entries will be reflected on the Cost Tab and in the Transaction History of the wholegood.

A Wholegood Transfer cannot be voided after saving.  If you make any errors on the transfer, you will need to create a new transfer to correct the errors.