Creating ACH/Direct Deposit Files

Creating the ACH File

Prior to creating ACH/Direct Deposit files for payroll, you will need to complete the configuration in RIMSS. Click here for instructions to configure the ACH file.

1. Run your payroll for the period and create the paychecks. All employees configured for direct deposit will have a paycheck created that is noted "To Be ACH" in the check number field. You can review the list of created paychecks under Payroll > Find > Payroll.

2. Navigate to Payroll > Create Direct Deposit File

This will open the list of checks to be included in the file. You will need to select the Account at the top of the screen. Click on Execute once you have verified the information on the screen.

Once the file is created and saved, you will get a popup verifying the location of the saved file. You are now ready to navigate to the file and upload it to your bank.

3. After clicking OK on the popup, you will get the print preview to Print or Email your remittance advices.

Resetting an ACH File

If you find there are errors in the created file, you can reset the ACH file so that you can void any erroneous paychecks and reissue.

1. Navigate to: Payroll > Reset Direct Deposit Check Numbers

Select the check date and the Payroll ID of the file you want to reset. Click Fetch.

2. Once you have verified that the checks you need to correct are included in this batch, click on "Reset All Check Number to "To be ACH".

You will receive a confirmation popup once the paychecks have been reset.

3. Now you can void and recreate and checks as needed. Once your payroll data is corrected, you will be able to recreate the full file.