Wholegood Journals

There is a special journal entry type in the Wholegoods module called a Wholegood Journal.  This document simplifies creating an accounting entry to the assigned Wholegoods Inventory or COGS account tied to the wholegood.

There are also features that have been added to a regular Journal Entry that simplify adding any g/l account assigned to a wholegood to the journal entry.  You can review these options in the document Adding Wholegood Line Items to Journal Entries.

To create a Wholegood Journal, navigate to Wholegoods > New > Wholegood Journal

Add the wholegood that you are posting by clicking on the ellipse (3 dots) to the right of the System ID field.  This will pop-up a Wholegood List where you can search for the unit.  Once you find the unit in the list, select it and click on the Select button.  The wholegood will populate on the document.

When adding the wholegood to the document, the system will populate information about the wholegood to include Stock #, Serial #, Description, Make, Model, and Year.  Additionally, the system will populate the Wholegoods Inventory Account assigned to the unit if the unit status is AFS.  If the unit status is Sold, the system will populate the COGS assigned to the unit.  You can add cost to the unit by entering the amount in the Amount - Dr. (Cr.) field.  A positive number will add cost and a negative number will remove cost.

The bottom half of the Wholegood Journal is a grid where you can add offsetting journal entry lines. Add line items to the journal entry by clicking in the empty box in the account column then click on the ellipse (3 dots).  This will prompt a pop-up containing the list of G/L accounts available to add to the journal entry.  Double Click on the account to add the line to the journal.  

Add the dollar amount in the Amount Dr. (Cr.) column.  A positive number will be a Debit and a negative number will be a Credit.  You may add as many line items to the grid as needed with positive an negative amounts.  The total of the offsetting line items must offset the amount in the top section and balance to 0.00.

You may update the date and add a memo in the header area. You may also update the Due Date and Interest Start Date on the line items in the grid.  The document will be editable according to normal rules and will be locked for editing upon entering of a downstream transaction, reconciliation of an account tied to the document, or the implementation of an accounting close.

Once saved, the entries will be reflected on the Cost tab and the Transaction tab of the Wholegood Master Record.  If the status of the unit is sold, the COGS posting will be included in the Wholegood Sales Report.